European Journal of Translational and Clinical Medicine

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Instructions for Authors


Article types and length

Authors are welcome to submit their original empirical research or commentary in any field of medicine. The amount of text, figures and tables should be reduced to minimum. Please keep in mind that the shorter the article, the more likely it will be read and cited by other researchers. The maximum word limits are as follows:

Commentary <500 words, a response to an article previously published in EJTCM
Short communication <1500 words, describes preliminary results of original research
Review article <4000 words
Research article <4000 words
Meta-analysis <4000 words
Educational Materials <4000 words

The Editor may accept longer manuscripts only in exceptional and justified circumstances.

Manuscript selection and peer review

All submitted manuscripts are evaluated by the Editor for suitability for consideration for publication in the EJTCM. Potentially acceptable manuscripts will undergo a double-blind review process (detailed analysis by two reviewers with expertise in the specific field of medicine). All revised manuscripts are carefully re-examined with no guarantee of acceptance, and authors will have two opportunities to make revisions to the same manuscript. Final acceptance is based on originality, significance, documentation of conclusions, and form of presentation.
Authors may suggest peer reviewer/s who are experts in the particular field of research, however the EJTCM does not guarantee which reviewer will complete the review.

Plagiarism

All submitted manuscripts are verified using plagiarism detection software such as iThenticate and Crossref.

Language

Please write your text in standard English (American or British usage is accepted, but not a mixture of them). Authors who feel their English language article may require editing to eliminate possible grammatical or spelling errors and to conform to correct scientific English may wish to contact language.ejtcm@gumed.edu.pl for a referral to a professional medical writer.
The services of a medical writer are not free of cost.

No Article Processing Charge

All authors can submit and publish their articles in the European Journal of Translational and Clinical Medicine free of charge. This means that there is no article processing charge for the authors.

Article structure

The article text should be divided into clearly defined sections. Each section should be given a brief heading. The organization of review articles should be appropriate to the content of the review. The article must be typed double-spaced.

  • Introduction
    State the objectives of the work and provide an adequate background that orients the general scientific reader to the topic. Avoid a detailed literature survey or a summary of the results.
  • Material and methods
    Provide sufficient detail to allow the work to be reproduced. Methods already published should be indicated by a reference: only relevant modifications should be described. Include a description of statistical methods used.
  • Results
    Results should be clear and concise. Results may be presented in tables or figures that should not duplicate the text.
  • Discussion
    Synthesize the results into a cohesive story in the context of the published literature. Set forth the major conclusions of the authors. Do not repeat information from the Introduction or Results section. Avoid extensive citations and discussion of published literature.
  • Conclusions
Title page
  • Title
    Please keep your manuscript’s title short. Avoid abbreviations.
  • Author names and affiliations
    Include the names and affiliations of the author(s). Provide the full name of each affiliation.
  • Corresponding author
    Indicate the address of the author to whom correspondence and reprint requests should be directed. The corresponding author is expected to handle correspondence at all stages of the review process and post-publication. Ensure that phone numbers (with complete country and area code) are provided in addition to the e-mail address and the complete postal address.
  • Running head and abbreviations
    Include an abbreviated title (45 characters or less). Abbreviations should be kept to a minimum and only universally understood abbreviations are allowed. Only standard chemical or nonproprietary names of medications should be used. All abbreviations must be defined when used for the first time in the abstract and the body of the manuscript.
Abstract

An abstract of 200 words or less should orient the reader to the purpose of the research, the principal results, and major conclusions. It should be easily understood without reference to the text. Place essential findings and keywords in the first two sentences of your abstract.
Abstracts of Research Articles, Meta-analysis and Short Communication must be formatted as follows: Background, Material and methods, Results, Conclusions.
Abstracts of Review Articles and Educational Materials can be formatted in one paragraph without a structure.

Keywords

Please include at least 3 but no more than 5 keyword phrases and subject headings.

Acknowledgements

This is the section after the Discussion and before the References, dedicated to recognizing the names of non-authors who have been helpful in the research described in the manuscript and/or in creating the manuscript. In addition, this section must contain disclosure of all sources of financial support for the described research, any potential conflicts of interest, and clinical trial registry information.

Examples of financial relationships that lead to conflicts of interest:
compensation for services (e.g., employment, consulting fees, honoraria, expert testimony, advisory boards, speaker's bureau), equity interest (e.g., stocks, stock options, bonds, or other ownership interests), intellectual property rights (e.g., patents filed or pending, copyrights, royalties), direct financial support of the research project (e.g., grants, contracts, or material support).

References

All references must be cited in the order they appear in the text (chronologically) and numbered using brackets (e.g. [1] ) and listed, in the order cited, after the Acknowledgments section. Authors are responsible for the accuracy of their references. Journal articles listed in the Reference section of the manuscript must also contain links to their online versions (this is required for indexing in PubMed).
All references must be formatted in accordance with the Vancouver (brackets) format, e.g.:

Journal article:
Petitti DB, Crooks VC, Buckwalter JG, Chiu V. Blood pressure levels before dementia. Arch Neurol. 2005 Jan;62(1):112-6.

Book:
Eyre HJ, Lange DP, Morris LB. Informed decisions: the complete book of cancer diagnosis, treatment, and recovery. 2nd ed. Atlanta: American Cancer Society; c2002. 768 p.

Website:
AMA: helping doctors help patients [Internet]. Chicago: American Medical Association; c1995-2007 [cited 2007 Feb 22]. Available from: http://www.ama-assn.org/.

For more details see “Citing medicine: the NLM style guide for authors, editors, and publishers” by Patrias & Wendling: https://www.ncbi.nlm.nih.gov/books/NBK7256

Digital Object Identifier

The Digital Object Identifier (DOI) may be used to cite and link to electronic documents.

Figures and tables

All graphs, photographs, microscopic images, radiology images must be labeled as “figure.”
Number figures and tables consecutively in accordance with their appearance in the text. Ensure that the data presented in figures and tables do not duplicate results described in the article text.
Submit all the photographs or scans in TIFF, JPG, GIF, PNG format.
Whereas tables and graphs must be submitted in modifiable file formats: such as DOC, DOCX, XLS, XLSX, ODT, ODS.

Figures in PDF format will NOT be accepted.
Files should be labeled with descriptive file names (e.g., SmithText.doc, Fig1.tiff, Table3.doc).
All figures must be submitted as separate files.
Do NOT paste figures or tables into the text of the manuscript.
All figures must be 300 dpi resolution.
For help with preparing figures, please contact graphics.ejtcm@gumed.edu.pl (this service is not free of cost).

Figure Legends

All illustrations (images, graphs, flowcharts) other than tables are figures and should be labeled as such. Ensure that each illustration has a legend. Legends for figures should be typed double-spaced on a separate page after the References. A legend should consist of a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used.

Data references

EJTCM encourages you to cite underlying or relevant datasets in your manuscript by citing them in your text and including a data reference in your Reference List. Data references should include the following elements: author name(s), dataset title, data repository, version (where available), year, and global persistent identifier. Add [dataset] immediately before the reference so we can properly identify it as a data reference. The [dataset] identifier will not appear in your published article.

Submission

Articles must be submitted online at https://www.editorialsystem.com/ejtcm

The website guides authors stepwise through the submission process. Submission items include a cover letter (save as a separate file for upload), the manuscript (including title page, abstract, main text, references, and figure legends), tables, and figures. Revised manuscripts should also be accompanied by a separate file (separate from the cover letter) with responses to reviewers' comments. Original source files (not PDF files) are required for online submission.

Files should be labeled with descriptive file names (e.g., SmithText.doc, Fig1.tiff, Table3.doc). Do NOT paste figures or tables into the text of the article.
All figures must be submitted as separate files.

Accepted text and table formats: DOC and DOCX (Microsoft Word), ODT (OpenOffice), RTF.

EJTCM does not charge the authors for approving the manuscript for publish.

ORCID identifier

The EJTCM article submission system requires that authors submit their ORCID identifiers. If you do not already have an ORCID identifier, do not worry because registration is very simple: https://orcid.org/register.

For instructions in Polish see: ORCID_rejestracja_instrukcja.pdf.

Note for Medical University of Gdańsk (MUG) staff:
In accordance with the decision of the MUG Rector (Order 37/2018 from 28 VI 2018) all academic teachers and PhD students of the MUG are required to obtain their unique ORCID identifiers and send them to their respective libraries.

Copyright

Upon acceptance of a manuscript, authors will be asked to complete a 'Journal Publishing Agreement' (see more information on this). An e-mail will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this agreement.

Authors may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations. If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article.

Green Open Access Journal

Upon publishing their article in EJTCM, the authors can self-archive their published articles (in EJTCM’s pdf format, not author’s own draft manuscripts) and enable public access from their own website, institution's repository or third-party repository (e.g. Researchgate or academia.org) without any embargo period.

Reprints

Distribution of EJTCM articles for business purposes is prohibited. Upon the author’s request, the EJTCM Editorial Office may publish (for a fee) an article reprint for the author’s business purposes. Please send such requests to ejtcm@gumed.edu.pl

Ethics and policies
  • Authorship and contributorship.
    Authorship should be limited only to those people who have made a significant contribution to the concept, design, execution or interpretation of the reported research.
  • Originality and plagiarism.
    The authors must ensure that they have written entirely original works. If the work and/or words of others have been used in the manuscript, this must be appropriately cited or quoted.

    An author may not publish manuscripts describing essentially the same research in more than one journal or primary publication. EJTCM does not consider the following uses of a work as prior publication: publication in the form of an abstract; publication as an academic thesis; publication as an electronic preprint.

  • Conflicts of interest and funding sources.
    All authors are required to disclose potential conflicts of interest relevant to the subject of their article at the time of submission. If conflicts of interest exist or not, the authors must mention that in the Acknowledgements section.

    Authors are required to identify sources of financial support for the conduct of the research and/or preparation of the article and to briefly describe the role of the sponsor(s) in: study design, data collection, analysis or interpretation, writing of the manuscript and in the decision to submit it for publication. If the funding source(s) had no such involvement, then this should also be stated. Include a statement describing the funding source in the Acknowledgments section.

  • Ethical oversight.
    Statements of compliance are required if the work involves chemicals, procedures or equipment that has any unusual hazards inherent in their use, or if it involves the use of animal or human subjects.
    Studies on patients or volunteers require their consent as well as an approval of the local ethics committee. Both should be documented in the Acknowledgements section.

    Post-publication discussions and corrections.
    Authors may be asked to provide the raw data in connection with an article for editorial review, and should be prepared to provide public access to such data.
    When an author discovers a significant error or inaccuracy in his/her own published work, it is the author's obligation to promptly notify the Editorial Office or publisher and cooperate with the editor to retract or correct the paper.

  • Complaints and appeals.
    All complaints shall be handled by the Editor-in-Chief.
    All appeals shall be handled by the Editorial Board in accordance with the COPE guidelines https://publicationethics.org/resources/guidelines
Contact about submitted manuscript
Please send questions concerning the submission or review process of your manuscript to ejtcm@gumed.edu.pl